Last updated: 30 January 2026

WHO WE ARE

The Vinyl Historian (“we”, “us”, “our”) operates this website.

  • Website: www.thevinylhistorian.com (replace with your live domain if different)

  • Contact email: mercury@winetravelandsong.com

For data protection purposes, we are the data controller of personal information collected via this website.

PURPOSE OF THIS PRIVACY POLICY

We are committed to protecting your privacy and handling personal information responsibly.

This Privacy Policy explains how we collect and use personal information, and your rights under the UK GDPR and the Data Protection Act 2018.

We may update this Privacy Policy from time to time. Any changes will be posted on this page.

THE PERSONAL INFORMATION WE COLLECT

We may collect and process the following categories of personal information:

  1. Information you provide

  • Name (if you choose to provide it)

  • Email address (if you subscribe or contact us)

2. Information collected automatically

  • Technical data such as IP address, browser type and version, device information, operating system, time zone, and approximate location

  • Usage data such as pages visited, time spent on pages, clicks, and referral sources

3. Cookies and similar technologies

  • We use cookies and similar technologies to help the website function and to understand how visitors use the site. Please see our Cookie Policy for more information.

  • We do not intentionally collect special category data (such as health, ethnicity, religion, or biometric data).

HOW WE COLLECT PERSONAL INFORMATION

We collect personal information when you:

  • Subscribe to email updates

  • Fill in forms on our website

  • Contact us by email or via social media

  • Browse our website (via cookies, analytics, and similar tools)

We may also receive limited information from third-party service providers that support our website and communications (for example, email delivery and analytics providers).

HOW WE USE YOUR PERSONAL INFORMATION AND OUR LAWFUL BASIS

We use personal information for the following purposes:

  1. To operate and improve the website

  • Monitoring performance and usage

  • Improving content and user experience

    Lawful basis: legitimate interests (running and improving the site) and, where required for non-essential cookies, consent.

2. To respond to enquiries

  • Replying to messages you send us

    Lawful basis: legitimate interests.

3. Email subscriptions and notifications

  • Sending email updates you have opted into

    Lawful basis: consent (you can withdraw consent at any time).

EMAIL SUBSCRIPTIONS, ONESIGNAL, AND UNSUBSCRIBING

If you subscribe to email updates:

  • Your email address is used only to send site emails you have opted into.

  • We do not sell your email address.

Unsubscribing:

You can unsubscribe at any time using the “Unsubscribe” link in any email.

You can also request removal by contacting us at mercury@winetravelandsong.com.

ANALYTICS AND THIRD-PARTY SERVICES

We may use third-party services to help us understand website performance and visitor behaviour. These may include:

  • Google Analytics (GA4)

  • GetClicky

    These services may use cookies or process technical data (such as IP address and device identifiers) in order to provide their services.

SHARING YOUR INFORMATION

We may share personal information with trusted service providers where necessary to operate the website and provide communications (for example, analytics and email delivery providers).

We may also share information if required by law, or to protect our rights and the security of our site.

We require service providers to use appropriate safeguards and to process personal information only on our instructions where applicable.

INTERNATIONAL DATA TRANSFERS

Some service providers may process personal information outside the UK. Where this happens, we take steps to ensure appropriate safeguards are in place, such as standard contractual clauses or equivalent safeguards recognised under UK data protection law.

SECURITY

We take reasonable steps to protect personal information against loss, misuse, and unauthorised access. This includes access controls and secure systems, where available through our providers.

No method of transmission or storage is completely secure, but we aim to use sensible and proportionate safeguards.

DATA RETENTION

We keep personal information only for as long as necessary for the purpose it was collected.

  • Email subscriptions: retained until you unsubscribe or ask us to delete your details (and then removed from the active mailing list).

  • Enquiries: retained as long as needed to deal with the request and for basic record-keeping.

YOUR RIGHTS

You have rights under UK data protection law, including:

  • The right to access your personal information

  • The right to correct inaccurate or incomplete information

  • The right to request deletion (in certain circumstances)

  • The right to object to processing based on legitimate interests

  • The right to withdraw consent (for example, email subscriptions)

  • The right to lodge a complaint with the UK regulator

To exercise your rights, contact mercury@winetravelandsong.com.

COMPLAINTS

If you have concerns, please contact us first and we will try to resolve the issue. You also have the right to complain to the Information Commissioner’s Office (ICO), the UK data protection authority.

CONTACT DETAILS

Email: mercury@winetravelandsong.com

Website: www.thevinylhistorian.com (replace if needed)